Receptionist

JOB DESCRIPTION
Receptionist


Job Summary:

The position of receptionist consists of being responsible for providing administrative and clerical services in order to ensure effective and efficient operations.

Duties & Responsibilities:
• Answer phone calls and direct calls to appropriate parties or take messages;
• Greet visitors
• Ensure field staff provides daily reports timely and efficiently;
• Receive and enter field staff’s time, daily footages, mileage and fuel information into accounting system from timesheets timely and efficiently.
• Organize employee paperwork and maintain weekly payroll sheet on Friday mornings, turn over to Karli Metcalf upon completion.
• File timesheets in the appropriate job file
• File all original timesheets once received, and discard copies timely and efficiently.
• Maintain and create new customer files
• Create a customer file for Information sheets, current unpaid invoices and completed/paid invoices.
• Request credit references. Retrieve and file.
• Retrieve timesheets for current bill outs; make copies for current payroll week.
• File copy of check in correct job file
• Assist others as needed.

Qualifications and requirements:
• High school diploma or equivalent;
• Ability to give full attention to what other people are saying, and to actively look for ways to help people; take direction
• Ability to adjust actions in relation to others’ actions, and to manage one’s own time and the time of others.

Competencies:
• Integrity — Job requires being honest and ethical.
• Attention to Detail — Job requires being careful about detail and thorough in completing work tasks.
• Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations.
• Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
• Concern for Others — Job requires being sensitive to others’ needs and feelings and being understanding and helpful on the job.

Working conditions:
• Position is Full-Time – hourly employees are expected to work 40 hours every week.
• Working hours for this position is are:
Monday – Friday 8am – 5 pm

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